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Here is an advertisement of a restaurant. Read it and try to make a list of questions that a business person has to answer before hosting a lunch.





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“Rockwell's Banquets

Do you need a location for your next special occasion? Let our specially trained event coordinators help plan your event from start to finish. We offer the freshest menu choices, highest quality of customer service, and some of the most uniquely creative décor in Orange County. Our private banquet room can seat up to 40 guests and is perfect for business presentations (we provide120 inch projection screen with all the hookups), beautiful baby and bridal showers (complete with fresh flowers and linen topped tables), and kid’s movie parties (we have colorfully themed party design and character dessert decorating). Rockwell’s is the ideal setting for any event!”

Insert here your questions, please.

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

After reading a text “Business breakfast, lunch or dinner.” Compare your questions with those ones from the original text. Are they similar?

Pre-reading exercises.

Read the collocations below and translate them without looking up the dictionary

1. to get aware of

2. to host a lunch

3. to involve efforts

4. to stick to one’s plan

5. to get through something successfully

6. hosting job

7. attendee

8 to poll smb in advanced

9. to make arrangements

10. to provide a special security

11. to have a back up plan

12. to keep an account of

13. to fall into the trap of

14. to blurt out inappropriate things

15. tipsy, offensive or just plain drunk

16. to throw around the phrase

17. lunch related idea

Text.

Business breakfasts lunches or dinners all have their advantages, disadvantages and distinct rules. Besides table manners, there are other guidelines that are to get aware of.

Hosting a business lunch or dinner takes precise planning and close attention to details. The amount of effort involved may depend on whether you’re responsible for six, 60 or 600 guests. Just stick to your original plan, and no matter what the size of the job, you'll get through it successfully. A step-by-step guide can help to get your hosting job done right.
1. First, be sure to get answers to the basic questions after determining the time of day or night, and most convenient location for attendees. Some of the questions may include:
a. What restaurant should you select?
b. What will be on the menu?
c. Who pays for the event?
d. If one party pays, what will be the budget?
e. If individual attendees pay, how is the money to be collected?
f. Who computes entire cost and pays, including tips?
2. Poll the attendees at least several days in advance for menu choices, including vegetarians and others requiring special diets. Notify the restaurant management of the information to help in the preparations.
3. If transportation is required to be booked for attendees, including those with special needs, make arrangements on the times and places for pick-up and return.

4. If your dinner or lunch event will be attended by families with small children, you may have to arrange a private area for the children, hire a babysitter, and also determine a menu featuring children’s items.
5. When arranging for seating for your group, if there are eight or less, ask for an isolated area of the regular restaurant facility. If the group is larger, rent a private dining room, or for a very large group of attendees, book a hotel auditorium.
6. If hosting duties also include arranging a special program to take place during the event, find out what is expected. You may have the extra duties to book live music, disc jockey or other type of entertainment.
7. If there will be a live speaker, you’ll need to arrange for the required microphone and other audio equipment, and if necessary, video projection. Be sure all of that required equipment is in place and tested by the time the lunch or dinner begins. Determine if those extra expenses are included in your budget.
8. Before the event takes place, go over your plans thoroughly, to be certain you’ve accounted for every detail, as well as the unexpected. For example, you should have a back-up plan in case the event must be canceled or postponed at the last minute because of weather, work strike or other reason.
9. If special security is needed, you’ll need to check if restaurant management will provide it, or hire one or more guards just for your lunch or dinner group. Their duties may include quietly and gently taking care of possible problems caused by guests who have had too much to drink.
10. Keep a detailed account of your planning, producing and costs of the event, including what went right and what went not so right. Learn by the experience, and if required to host another business lunch or dinner, the next time it can run more smoothly and successfully.

There are however draw backs to a business lunch if you fall into the trap of any of the following practices:

1. Showing such poor table manners that your prestige is lessened.

2. Blurting out too many inappropriate personal things about yourself, so that your professional image is compromised.

3. Having so many alcoholic drinks so that you are viewed as having a drinking problem. Or if you become tipsy, offensive or just plain drunk, and end up insulting other guests or even jeopardizing your career by arriving back at the office in bad shape.

4. A key business lunch related idea to remember is that you should not throw around the phrase ” Let’s do lunch!” to a business colleague, unless you mean it.

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